BYLAWS OF
BARTHOLOMEW COUNTY RURAL
ELECTRIC
MEMBERSHIP CORPORATION
ARTICLE I
Membership
Section 1.
Requirements for Membership
Any person,
firm, association, corporation
or body politic or subdivision
thereof will become a member of
Bartholomew County Rural
Electric Membership Corporation
(hereinafter called the
"Cooperative") upon receipt of
electric service from the
Cooperative, provided that the
member has first:
a. Made a
written application for
membership therein;
b. Agreed to
purchase from the Cooperative
electric energy as hereinafter
specified;
c. Agreed to
comply with and be bound by the
Articles of Incorporation and
bylaws of the Cooperative and
any rules and regulations
adopted by the board; and
d. Paid the
membership fee hereinafter
specified. No membership in the
Cooperative shall be
transferable, except as provided
in these bylaws.
e. Member to
grant easements. Each member
shall, upon request of the
Cooperative, execute and deliver
to the Cooperative grants of
easements or right-of-way over,
under and on such lands owned by
the member, in accordance with
such reasonable terms and
conditions as the Cooperative
shall require for the furnishing
of electric service to the
member for the construction,
operation, maintenance or
relocation of the Cooperative’s
electric facilities.
Section 2.
Joint membership
Any two or
more persons or entities may
apply for a joint membership
and, subject to their compliance
with the requirements set forth
in Section 1 of this article,
may be accepted for such
membership. The term "joint
member" as used in these bylaws
shall be deemed to include any
two or more persons or entities
holding a joint membership and
any provisions relating to the
rights and liabilities of
membership shall apply equally
with respect to the holders of a
joint membership. The holders of
a joint membership shall be
treated as follows:
a. The
presence at a meeting of any
representative of the joint
member shall be regarded as the
presence of the joint member and
shall constitute a waiver of
notice of the meeting;
b. The vote
of any representative of the
joint member shall constitute
one vote;
c. A waiver
of notice signed by any
representative of the joint
member shall constitute a joint
waiver;
d. Notice to
any representative of the joint
member shall constitute notice
to the joint member;
e. Expulsion
of any participant of the joint
member shall terminate the joint
membership;
f. Withdrawal
of any participant of the joint
member shall terminate the joint
membership;
g. Only one
representative of the joint
member may be elected or
appointed as an officer, member
of the nominating committee or
board member, provided that the
qualifications are met for such
office as stated in Article IV,
Sections 3 or
4.
Section 3.
Conversion of Membership
a. Membership
may be converted to a joint
membership upon the written
request of the holder thereof
and the agreement by such holder
and any other person or entity
participating in the joint
membership to comply with the
Articles of Incorporation,
bylaws and regulations adopted
by the board.
b. The word
"board" is used herein to refer
to the board of directors.
c. Upon the
death of any person or
dissolution of any entity which
is a party to the joint
membership, such membership
shall be held solely by the
survivor(s). The estate of the
deceased member or dissolved
participant shall not be
released from any debts due the
cooperative.
Section 4.
Membership Fees
The
membership fee unless otherwise
stated or specified in current
board policies shall be fifty
dollars ($50.00), upon the
payment of which a member shall
be eligible for one or more
service connections.
Section 5.
Purchase of Electric Energy
Each member
shall, as soon as electric
energy shall be available,
purchase from the Cooperative
all electric energy purchased
for use on the premises
specified in his application for
membership, and shall pay on a
monthly basis rates which shall
from time to time be fixed by
the board. It is expressly
understood that amounts paid for
electric energy in excess of the
cost of service are furnished by
members as capital and each
member shall be credited with
the capital so furnished as
provided in these bylaws. Each
member shall pay to the
Cooperative such a minimum
amount regardless of the amount
of electric energy consumed, as
shall be fixed by the board from
time to time. Each member shall
also pay all amounts owed to the
Cooperative as and when the same
shall become due and payable.
Payment for
electricity shall include for
each member a subscription to
the "Electric Consumer" or its
successor published by Indiana
Statewide Association of Rural
Electric Cooperatives, Inc.
Section 6.
Termination of Membership
a. Any member
may withdraw from membership
upon compliance with such
uniform terms and conditions as
the board may prescribe. The
board may, by the affirmative
vote of not less than two-thirds
(2/3) of all the members of the
board, expel any member who
fails to comply with any of the
provisions of the Articles of
Incorporation, bylaws or rules
and regulations adopted by the
board, but only upon reasonable
notice and hearing or if such
member shall have been given
written notice by the
Cooperative that such failure
shall have continued for at
least ten (10) days after such
notice was given. Any expelled
member may be reinstated by vote
of the board or by vote of the
members at any annual or special
meeting. The membership of a
member who for a period of six
(6) months after service is
available to the member, has not
purchased electric energy from
the Cooperative, or of a member
who has ceased to purchase
energy from the Cooperative, may
be canceled by resolution of the
board.
b. Upon the
withdrawal, death, cessation of
existence or expulsion of a
member, the membership of such
member thereupon terminates.
Termination of membership in any
manner shall not release a
member or his or her estate from
any debts due the Cooperative.
c. In case of
withdrawal or termination of
membership in any manner, the
Cooperative shall repay to the
member the amount of the
membership fee paid by member,
provided, however, that the
Cooperative shall deduct from
the amount of the membership fee
the amount of any debts or
obligations owed by the member
to the Cooperative.
ARTICLE II
Rights and
Liabilities of Members
Section 1.
Property Interest of Members
Upon
dissolution, after:
a. All debts
and liabilities of the
Cooperative shall have been
paid; and
b. All
capital furnished through
patronage shall have been
retired as provided in these
bylaws, the remaining property
and assets of the Cooperative
shall be distributed among the
members and former members in
the proportion which the
aggregate patronage of each
bears to the total patronage of
all members during the years
next preceding the date of the
filing of the certificate of
dissolution, for such period,
during the period of its
existence.
Section 2.
Non-liability for Debts of the
Corporation
The private
property of the members shall be
exempt from execution or other
liability for the debts of the
Cooperative and no member shall
be liable or responsible for any
debts or liabilities of the
Cooperative.
ARTICLE III
Meeting of
Members
Section 1.
Annual Meeting
The annual
meeting of the members shall be
held at such date affixed by the
board from February 1 to
September 1 each year at such
place within a county served by
the Cooperative, as selected by
the board and which shall be
designated in the notice of the
meeting, for the purpose of
electing board members, passing
upon reports for the previous
fiscal year and transacting such
other business as may come
before the meeting. It shall be
the responsibility of the board
to make adequate plans and
preparations for the annual
meeting. Failure to hold the
annual meeting at the designated
time shall not work a forfeiture
or dissolution of the
Cooperative.
Section 2.
Special Meetings
Special
meetings of the members may be
called by resolution of the
board, or upon written request
signed by any three (3) board
members, by the president, or by
a petition signed by not less
than twenty percent (20%) of all
the members, and it shall
thereupon be the duty of the
secretary to cause notice of
such meeting to be given as
hereinafter provided. Special
meetings of the members may be
held at any place within one of
the counties served by the
Cooperative as designated by the
board and shall be specified in
the notice of the special
meeting.
Section 3.
Notice of Members’ Meetings
Written or
printed notice stating the
place, day and hour of the
meeting of members and, in the
case of a special meeting, the
purpose or purposes for which
the meeting is called shall be
delivered not less than ten (10)
nor more than thirty (30) days
before the date of the meeting,
either personally or by mail, by
or at the direction of the
president or the secretary, or
the officers or persons calling
the meeting, to each member of
record entitled to vote at such
meeting. If mailed, such notice
shall be deemed to be delivered
when deposited in a sealed
envelope addressed to the member
at the member’s address as it
appears on the records of the
Cooperative, with postage
thereon prepaid. Notice of
meetings of members may be
waived in writing. The failure
of any member to receive notice
of an annual or special meeting
of the members shall not
invalidate any action which may
be taken by the members of any
such meeting.
Section 4.
Quorum
Other than
provided in Article VIII, (g),
requiring a different quorum
requirement of membership
meeting to consider a buy out by
a non REMC entity, one-fiftieth
(1/50) of all the members of the
Cooperative present in person at
any meeting of members, of which
meeting notice shall be given as
provided in Section 3 of this
article, shall constitute a
quorum for the transaction of
business at such meeting. The
presence of a quorum shall be
determined by the number of
votes possible, and by the
number present. If less than a
quorum is present at any
meeting, a majority of those
present in person may adjourn
the meeting from time to time
without further notice.
Section 5.
Voting
Each member
shall be entitled to only one
vote (notwithstanding the number
of membership fees paid) upon
each matter submitted to a vote
at a meeting of the members.
Persons or
entities holding a joint
membership shall jointly be
entitled to one (1) vote upon
each matter submitted. In the
event of a dispute arising
between the owners of a joint
certificate, the Cooperative
shall consider the person whose
name appears first on said
certificate as having preferred
rights for voting purposes and
in all other respects.
At all
meetings of the members at which
a quorum is present, all
questions shall be decided by a
vote of a majority of the
members who are present in
person or represented as set
forth hereinabove, except as
otherwise provided by the
Articles of Incorporation or
these bylaws and, specifically,
Article VIII, (g).
This bylaw
provision may not be amended
except upon two-thirds (2/3)
affirmative vote of the board of
directors.
Section 6.
Order of Business
The order of
business at the annual meeting
of the members and, so far as
possible, at all other meetings
of the members, shall be
essentially as follows, except
as otherwise determined by the
members at such meeting.
1. Report on
the number of members present in
person in order to determine the
existence of a quorum.
2. Reading of
the notice of the meeting and
proof of the due publication or
mailing thereof, or the waiver
or waivers of notice of the
meeting, as the case may be.
3. Approval
of minutes of previous meetings
of the members.
4.
Presentation and consideration
of reports of officers, trustees
and committees.
5. Election
of board members.
6. Unfinished
business.
7. New
business.
8.
Adjournment.
ARTICLE IV
Board Members
Section 1.
General Powers
The business
and affairs of the Cooperative
shall be managed by a board of
seven (7) members which shall
exercise all of the powers of
the Cooperative except such as
are by law, the Articles of
Incorporation or these bylaws
conferred upon or reserved to
the members.
Section 2.
Election and Tenure of Office
The members
shall be elected by secret
ballot by and from the members
at the annual meeting to serve
for terms of three (3) years or
until their successors are
elected, all subject to the
provisions of these bylaws with
respect to removal of directors.
If an election of board members
shall not be held on the day
designated herein for the annual
meeting, or at any adjournment
thereof, a special meeting of
the members shall be held for
the purpose of electing board
members within a reasonable time
thereafter. Board members shall
be elected by a plurality vote
of the members.
Section 3.
Qualifications
No person
shall be eligible to become or
remain a board member of the
Cooperative who:
a. Is not a
member; or
b. Does not
have their principal place of
residence in the director’s
district they represent; or
c. Is in any
way employed by or financially
interested to an extent greater
than $1,000 in an enterprise or
a business primarily engaged in
selling electrical or plumbing
appliances, fixtures or supplies
to the Cooperative.
d. No person
shall be eligible for
nomination, election or
appointment to the board of
directors if he should be a
member of the immediate family
of a board member, a member of
the immediate family of a
nominating committee member, a
full-time employee of the
Cooperative, a member of the
household of a board member, a
member of the household of an
employee or a holder of a joint
membership with a director,
nominating committee member or
an employee. The term "immediate
family" shall mean children,
spouse, siblings, parents,
foster parents, stepparents,
grandparents, parents-in-law,
sister- or brother-in-law, or
son- or daughter-in-law.
When a
membership is held jointly, one
person representing a joint
membership may be elected a
director, provided, however,
that the individual shall be
eligible to become or remain a
director to hold a position of
trust in the Cooperative if the
individual meets the
qualifications hereinabove in
this section set forth.
Upon
establishment of the fact that a
board member is holding the
office in violation of any of
the foregoing provisions, the
board shall remove such board
member from office.
Nothing
contained in this section shall
affect in any manner whatsoever
the validity of any action taken
at any meeting of the board.
Section 4.
Nominations
There shall
be a Nominating Committee
consisting of seven (7) members
with one (1) member from each
District as described in Section
7 of Article IV of these bylaws.
The Nominating Committee shall
meet not less than thirty (30)
days nor more than one hundred
eighty (180) days before the
date of a meeting of the members
of the Cooperative at which
directors are to be elected.
Until the following transition
process from appointed to
elected members of the
Nominating Committee is
completed, the board shall
appoint members to serve on the
Nominating Committee for seats
not yet elected by the members
of the Cooperative. Beginning
with the annual meeting of the
members in 2004, the members
shall elect members to serve on
the Nominating Committee for a
term of three (3) years. In
order to stagger the terms on
the Nominating Committee, at the
annual meeting of the members in
2004, Nominating Committee
members from Districts 2, 5 and
7 shall be elected; at the
annual meeting of the members in
2005, Nominating Committee
members from Districts 3 and 6
shall be elected; and at the
annual meeting of the members in
2006, Nominating Committee
members from Districts 1 and 4
shall be elected. At least
thirty (30) days before such
annual meetings, the Nominating
Committee shall nominate two (2)
candidates to serve on the
Nominating Committee for each
District for which an election
is to be held. The members of
the Cooperative shall then elect
one (1) person from each
District to serve on the
Nominating Committee. Such
Nominating Committee members
shall serve for a three (3) year
term or until their successors
are elected.
No member of
the board, immediate family
member of a director, person
holding a joint membership with
a director or member of the
household of a director may
serve on such committee. No
member shall serve more
than one
(1) consecutive term on the
Nominating Committ
The
nomination and election
procedure for election to the
board of directors and the names
of the Nominating Committee and
the time, place, date or dates
of their meeting or meetings
shall be published in our
monthly newsletter, provided
through direct mailings or
through the use of other local
media prior to the meeting of
the Nominating Committee. The
committee, keeping in mind the
principle of equitable
representation, shall prepare
and post at the principal office
of the Cooperative at least ten
(10) days before the meeting a
list of nominations for board
members which shall include two
(2) candidates for each board
position to be filled by the
election. The secretary shall be
responsible for mailing with the
notice of the meeting or
separately, but at least ten
(10) days before the date of the
meeting, a statement of the
number of board members to be
elected and the names and
addresses of the candidates
nominated by the committee or
nominations. Any fifteen (15) or
more members acting together may
make other nominations by
petition and the secretary shall
post such nominations at the
same place where the list of
nominations made by the
committee is posted. Nominations
made by petition, if any,
received at least five (5) days
before the meeting shall be
included on the official ballot.
Section 5.
Removal of Board Members by
Members
Any member
may bring charges against a
board member and, by filing with
the Secretary or, if the
Secretary is the subject of such
charges, then the President,
such charges in writing together
with a petition signed by at
least twenty percent (20%) of
the members may request the
removal of such board member for
acting in bad faith, or the
commission of an act that is
unlawful which substantially
interferes with the performance
of his or her official duties as
a board member. The exercising
of judgment shall not be grounds
for removal. Such board member
shall be informed in writing of
the charges at least thirty (30)
days prior to the meeting of the
board at which the charges are
to be considered and shall have
an opportunity at the meeting to
be heard in person or by counsel
and to present evidence in
respect to the charges; and the
person or persons bringing the
charges against him or her shall
have the same opportunity. The
question of the removal of such
board member shall be considered
and voted upon at the meeting of
the board.
Within sixty
(60) days following such action
by the board, the charging
parties of the challenged board
member or a board member who has
been removed may initiate an
appeal of the decision of the
board of directors to the
membership at the next annual
membership meeting or a special
meeting if called as provided
under Article III, Section 2. If
an appeal is filed by the board
member, the removed board
member’s seat shall remain
vacant until action by the
membership at the next annual or
special meeting of the members.
Any vacancy created by such
removal following the appeal or
after the time for appeal has
expired or any other vacancy
occurring in the board including
a vacancy by reason of death,
resignation or disability shall
be filled by the affirmative
vote of a majority of the
remaining board members for the
unexpired portion of the term.
Section 6.
Compensation
Board members
shall not receive any salary for
their services as such, except
that members of the Cooperative
may by resolution authorize a
fixed sum for each day or
portion thereof spent on
Cooperative business, such as
attendance at meetings,
conferences and training
programs or performing committee
assignments when authorized by
the board. If authorized by the
board, board members may also be
reimbursed for expenses actually
and necessarily incurred in
carrying out such Cooperative
business or granted a reasonable
per diem allowance by the board
in lieu of detailed accounting
for some of these expenses. No
board member shall receive a
compensation for serving the
Cooperative in any other
capacity, nor shall any close
relative of a board member
receive compensation for serving
the Cooperative, unless the
payment and amount of
compensation shall be
specifically authorized by a
vote of the board members or the
service by the board member or
his or her close relative shall
have been certified by the board
as an emergency measure.
Section 7.
Voting Districts
The territory
served by the Cooperative shall
be divided into seven (7)
districts. Each district shall
be represented by one (1)
director. The seven (7)
districts in which the principal
residence of a director shall
be, are as follows:
District 1
All of German
Township.
District 2
That portion
of Clifty Township north of
State Road 46 E. All of Hawcreek
Township. All of Flatrock
Township and that area served
within Clay Township of Decatur
County, which is north of State
Road 46 E.
District 3
That portion
of Columbus Township as bounded
by State Road 46 E and Road 100
S on the south, and extending
north to 400 N and west to 500
W, and south to 200 N, east to
400 W and south to the north
side of State Road 46 W. Also,
including that portion of
Harrison Township north of 100
S.
District 4
All of
Rockcreek Township. That part of
Clifty Township south of State
Road 46 E. All the area served
within Geneva Township of
Jennings County. Area served
within Jackson Township of
Decatur County and that area of
Clay Township, Decatur County,
which is south of State Road 46
E.
District 5
All of Clay
Township. All of Sandcreek
Township. The southeast portion
of Columbus Township bounded by
White River on the west and
State Road 46 E and 100 S on the
north.
District 6
All of Wayne
Township. The southwest portion
of Columbus Township bounded by
White River on the east and
State Road 46 W on the north.
All areas served within Hamilton
Township of Jackson County east
of the Jackson County Highway
which is a continuation of
Bartholomew County Road 400 W.
District 7
That portion
of Harrison Township as bounded
to the east by 400 W, and to the
north by 100 S, and to the west
by the Brown and Bartholomew
county line. All of Ohio
Township. All of Jackson
Township and all areas served
within Hamilton Township of
Jackson County west of the
Jackson County Highway which is
a continuation of Bartholomew
County road 400 W.
(All in
Bartholomew County unless
otherwise stated.)
The board of
directors shall review the
composition of the several
districts and if it shall be
found that inequities in
representation have developed
which can be corrected by a
redelineation of districts, the
board of directors shall
reconstitute the districts so
that each shall contain, as
nearly as possible, the same
number of members.
Section 8.
Election of Directors
Election of
directors shall be by printed or
mimeographed ballot. The ballot
shall list the candidates
nominated by the committee or
nominations by petition, if any,
arranged by district. Each
member of the Cooperative
present in person or an
organization by an authorized
representative at the meeting
shall be entitled to one (1)
vote for one candidate from each
district. The candidate from
each district receiving the
highest number of votes at such
meeting shall be considered
elected as director.
ARTICLE V
Meeting of
Board
Section 1.
Regular Meetings
A regular
meeting of the board shall be
held without notice, immediately
after the annual meeting of the
members. A regular meeting of
the board shall also be held
monthly at such time and place
within one of the counties
served by the Cooperative as
designated by the board. Such
regular monthly meeting may be
held without notice other than
such resolution fixing the time
and place thereof.
Section 2.
Special Meetings
Special
meetings of the board may be
called by the president or by
any three board members, and it
shall thereupon be the duty of
the secretary to cause notice of
such meeting to be given as
hereinafter provided. The
president or board members
calling the meeting shall fix
the time and place for the
holding of the meeting.
Section 3.
Notice of Board Meetings
Written
notice of the time, place and
purpose of any special meeting
of the board shall be delivered
to each board member personally,
by electronic message (email)
with return receipt or by first
class U. S. mail, by or at the
direction of the secretary, or
upon a default in duty by the
secretary, by the president or
the board member calling the
meeting. If mailed by first
class U. S. mail, such notice
shall be deemed to be delivered
when deposited in the United
States mail addressed to the
board member at his or her
address as it appears on the
records of the Cooperative, with
postage thereon prepaid. If
delivered by electronic message
(email), such notice shall be
deemed to be delivered when
transmitted to the internet at
the directors email address on
file with the Cooperative. Such
notice shall be provided not
less than 2 days before the
special meeting.
Section 4.
Quorum
Other than
Article VIII, (a) and (d),
dealing with the sale of all or
substantially all of the assets
of the Cooperative which
requires a quorum of the board
of two-thirds (2/3), a majority
of the board shall constitute a
quorum, provided that if less
than such majority of the board
is present at said meeting, a
majority of those present at
said meeting may adjourn the
meeting from time to time; and
provided further that the
secretary shall notify any
absent board members of the time
and place of such adjourned
meeting. The act of a majority
of the board members present at
a meeting at which a quorum is
present shall be the act of the
board, except as otherwise
provided in these bylaws, and
specifically, as provided in
Article VIII, (a) and (d),
dealing with the sale of all or
substantially all of the assets
of the Cooperative.
Section 5.
Participation
The board of
directors may permit a director
to participate in a regular or
special meeting of the board by,
or conduct the meeting through,
the use of any means of
communication by which all
directors participating may
simultaneously hear each other
during the meeting. A director
participating by this means
shall be considered to be
present in person at the
meeting.
ARTICLE VI
Officers
Section 1.
Number
The officers
of the Cooperative shall be a
president, vice president,
secretary, treasurer and such
other officers as may be
determined by the board from
time to time. The offices of
secretary and treasurer may be
held by the same person.
Section 2.
Election and Term of Office
The officers
shall be elected by ballot,
annually by and from the board
at the meeting of the board held
immediately after the annual
meeting of the members. If the
election of officers shall not
be held at such meeting, such
election shall be held as soon
thereafter as conveniently
possible. Each officer shall
hold office until the first
meeting of the board following
the next succeeding annual
meeting of the members or until
his or her successor shall have
been elected and shall have
qualified. A vacancy in any
office shall be filled by the
board for the unexpired portion
of the term.
Section 3.
Removal of Officers and Agents
by the Board
Any officer
or agent elected or appointed by
the board of directors may be
removed by the board whenever in
its judgment the best interests
of the Cooperative will be
served thereby.
Section 4.
President
The president
shall:
a. Be the
principal executive officer of
the Cooperative and, unless
otherwise determined by the
members or the board, shall
preside at all meetings of the
members and the board;
b. May sign,
with the secretary any deeds,
mortgages, deeds of trust,
notes, bonds, contracts or other
instruments authorized by the
board to be executed, except in
cases in which the signing and
execution thereof shall be
expressly delegated by the board
or by these bylaws to some other
officer or agent of the
Cooperative, or shall be
required by law to be otherwise
signed or executed; and
c. In general
perform all duties incident to
the office of the president, and
such other duties as may be
prescribed by the board from
time to time.
Section 5.
Vice President
In the
absence of the president, or in
the event of the officer's
inability or refusal to act, the
vice president shall perform the
duties of the president, and
when so acting, shall have all
the power of and be subject to
all the restrictions upon the
president. The vice president
shall also perform such other
duties as from time to time may
be assigned to him by the board.
Section 6.
Secretary
The secretary
shall be responsible for:
a. Keeping
the minutes of the meetings of
the members and of the board in
books provided for that purpose;
b. Seeing
that all notices are duly given
in accordance with these bylaws
or as required by law;
c. The
safekeeping of the corporate
books and records and the seal
of the corporation and affixing
the seal of the corporation to
all certificates of membership
prior to the issue thereof, and
to all documents the execution
of which on behalf of the
Cooperative under its seal is
duly authorized in accordance
with the provisions of these
bylaws;
d. Keeping a
register of the names and post
office addresses of all members;
e. Keeping on
file at all times a complete
copy of the Articles of
Incorporation and bylaws of the
Cooperative containing all
amendments thereto (which copy
shall always be open to the
inspection of any member) and at
the expense of the Cooperative,
furnishing a copy of the bylaws
and of all amendments thereto to
any member upon request; and
f. In general
performing all duties incident
to the office of secretary and
such other duties as from time
to time may be assigned to him
or her by the board.
Section 7.
Treasurer
The treasurer
shall be responsible for:
a. Custody of
all funds and securities of the
Cooperative;
b. The
receipt of and the issuance of
receipts for all monies due and
payable to the Cooperative and
for the deposit of all such
monies in the name of the
Cooperative in such bank or
banks as shall be selected in
accordance with the provisions
of these bylaws; and
c. The
general performance of all the
duties incident to the office of
treasurer and such other duties
as from time to time may be
assigned to the officer by the
board.
Section 8.
Manager
The board may
appoint a manager who may be,
but who shall not be required to
be, a member of the Cooperative.
The manager shall perform such
duties and shall exercise such
authority as the board may from
time to time vest in him or her.
Section 9.
Fiduciary Insurance Coverage of
Officers
The treasurer
and any other officer or agent
of the Cooperative charged with
responsibility for the custody
of any of its funds or property
shall be bonded or covered by
fiduciary insurance in such sum
and with such surety as the
board shall determine. The board
in its discretion may also
require any other officer, agent
or employee of the Cooperative
to be bonded or covered by
fiduciary insurance in such
amount and with such surety as
it shall determine. For the
purposes of this section, the
word "bonded" or the term
"fiduciary insurance" shall
include Crime Coverage as
described in the Cooperative’s
All-Risk Blanket Policy.
Section 10.
Compensation
The powers,
duties and compensation of
officers, agents and manager
shall be fixed by the board
subject to the provisions of
these bylaws with respect to
compensation for a board member
and close relatives of a board
member.
Section 11.
Reports
The officers
of the Cooperative shall submit
at each annual meeting of the
members reports covering the
business of the Cooperative for
the previous fiscal year. Such
reports shall set forth the
condition of the Cooperative at
the close of such fiscal year.
ARTICLE VII
Non-Profit
Operation
Section 1.
Interest or Dividends of Capital
Prohibited
The
Cooperative shall at all times
be operated on a cooperative,
non-profit basis for the mutual
benefit of its patrons. No
interest or dividends shall be
paid or payable by the
Cooperative on any capital
furnished by its patrons.
Section 2.
Patronage Capital in Connection
with Furnishing Electric Energy
In the
furnishing of electric energy,
the Cooperative’s operations
shall be so conducted that all
patrons will, through their
patronage, furnish capital for
the Cooperative. In order to
induce patronage and to assure
that the Cooperative will
operate on a non-profit basis,
the Cooperative is obligated to
account on a patronage basis to
all its patrons for all amounts
received and receivable for the
furnishing of electric energy in
excess of operating costs and
expenses properly chargeable
against the furnishing of
electric energy. All such
amounts in excess of operating
costs and expenses at the moment
of receipt by the Cooperative
are received with the
understanding that they are
furnished by the patron as
capital.
The
Cooperative is obligated to pay
by credits to a capital account
for each patron all such amounts
in excess of operating costs and
expenses. The books and records
of the Cooperative shall be set
up and kept in such manner that
at the end of each calendar year
the amount of capital, if any,
so furnished by each patron is
clearly reflected on an
equitable basis that reflects
the contribution by each patron
to net
operating revenues or net
operating margins, and credited
in an appropriate record to the
capital account of each patron
and the Cooperative shall,
within a reasonable time after
the close of the calendar year,
notify each patron of the amount
of capital so credited to his or
her account. All such amounts credited
to the capital account of any
patron shall have the same
status as though they had been
paid to the patron in cash in
pursuance of a legal obligation
to do so and the patron had then
furnished the Cooperative
corresponding amounts of
capital.
All other
amounts received by the
Cooperative from its operation
in excess of costs and expenses
shall be, (a) used to offset any
losses incurred during the
current or any prior calendar
year, and (b) to the extent not
needed for that purpose,
allocated to its patrons on an
equitable basis that reflects
the contribution by each patron
in a negligible manner to net
operating margins, and any
amount so allocated shall be
included as part of the capital
credited to the accounts of
patrons as herein provided.
In the event
of dissolution or liquidation of
the Cooperative, after all
outstanding indebtedness of the
Cooperative shall have been
paid, outstanding capital
credits shall be retired without
priority on a pro rata basis
before any payments are made on
account of property rights of
members. If at any time prior to
dissolution or liquidation the
board shall determine that the
financial condition of the
Cooperative will not be impaired
thereby, the capital credited to
patron’s accounts may be retired
in full or in part. Any such
retirements of capital shall be
made in order or priority
according to the year in which
the capital was furnished and
credited, the capital first
received by the Cooperative
being first retired.
Capital
credited to the account of each
patron shall be assignable only
on the books of the Cooperative
pursuant to written instruction
from the assignor and only to
successors in interest or
successors in occupancy in all
or a part of such patron’s
premises served by the
Cooperative unless the board,
acting under policies of general
application, shall determine
otherwise.
Notwithstanding any other
provision of these bylaws, the
board at its discretion shall
have the power at all times upon
the death of any natural person,
if the legal representatives of
his estate shall request in
writing, that the capital
credited to any such natural
person be retired prior to the
time such capital would
otherwise be retired under the
provisions of these bylaws, to
retire capital credited to any
such natural person immediately
upon such terms and conditions
as the board, acting under
policies of general application,
and the legal representatives of
such natural person’s estate
shall agree upon; provided
however that the financial
condition of the Cooperative
will not be impaired thereby.
The patron of
the Cooperative, by dealing with
the Cooperative, acknowledges
that the terms and provisions of
the Articles of Incorporation
and bylaws shall constitute and
be a contract between the
Cooperative and each patron, and
both the Cooperative and the
patrons are bounded by such
contract, as fully as though
each patron had individually
signed a separate instrument
containing such terms and
provisions. The provisions of
this article of the bylaws shall
be called to the attention of
each patron of the Cooperative
by the best means determined by
the board from time to time.
Section 3.
Capital Credits from Power
Supplier
Capital
credits received from Hoosier
Energy REC, Inc., the power
supplier for the Bartholomew
County REMC, shall be maintained
as a separate capital credit
account of the patron of the
Bartholomew County REMC and
shall be associated to the
accounts of the patrons of the
Bartholomew County REMC in the
year in which Bartholomew County
REMC receives official written
notice that Hoosier Energy REC,
Inc., has allocated capital
credits to the Bartholomew
County REMC. The separate
capital credits received from
Hoosier Energy REC, Inc., that
are credited to the special
accounts of the patrons of the
Bartholomew County REMC shall
not be retired or distributed to
the patrons until such time
capital credit has been actually
distributed by Hoosier Energy
REC, Inc., to Bartholomew County
REMC and until such time as the
board of directors of the
Bartholomew County REMC, by
appropriate resolution duly
adopted and passed, authorize
the distribution of these
special capital credits to the
accounts of the patrons. No
notice of the allocation of
these special capital credits
shall be required to be given to the patron,
but it may be given and, even if
given the patron’s special capital
credits account shall be
available for the patron’s
inspection.
Section 4.
Unclaimed Capital Credit Checks
Notwithstanding any provisions
herein contained to the contrary
and pursuant to the statutes of
the State of Indiana
(I.C.8-1-13-11) the Cooperative
shall recover after a period of
two (2) years any unclaimed
stocks, dividends, capital
credits, patronage refunds,
utility deposits, membership
fees, account balances or book
equity for which the owner
(member or former member) cannot
be found and are the result of
distributable savings of the
Cooperative, giving sixty (60)
days’ notice in a newspaper or
newsletter printed in the
English language and circulated
in the county in which the
Cooperative locates its general
headquarters. Such notice shall
state the owner’s name and
approximate amount of owner’s
interest, and that if not duly
claimed within sixty (60) days
of said notice, the same shall
be turned over to the
Cooperative, which shall
reallocate the same to other
members.
If not
provable claim shall have been
filed by such member within
sixty (60) days after the
one-time publication of said
notice, the Cooperative may
credit against said account any
amounts due and owing the
Cooperative by said member and
thereafter allocate to the other
members of the Cooperative on a
pro rata basis. Such amounts of
said members (the allocation
herein contemplated) shall be
allocated to those who are
members as of the year and on a
pro rata basis for the year in
which the sixtieth (60th) day
falls after the published
notice.
Any member or
former member who fails to claim
any cash retirement or capital
credit or other payment within
two (2) years after payment has
been made available to such
person, such failure will
constitute an irrevocable
assignment and gift to the
Cooperative of such capital
credits or other payments.
Nothing
contained in this section shall
be construed to prohibit the
Cooperative from crediting any
of the above described funds
against a member or former
member’s debt to the Cooperative
prior to any payment to such
member or any allocation in
favor of other members.
ARTICLE VIII
Disposition of
Property
Except in the
case of a merger or
consolidation with an entity
organized and operating under
the Indiana REMC Act, and except
by way of a mortgage or pledge
approved by a majority of the
directors, the Cooperative may
not sell, lease, exchange or
otherwise dispose of, all or
substantially all of the
property of the Cooperative
unless each of the following
conditions is met:
a. Two-thirds
(2/3) of all directors
affirmatively authorized the
submission of the proposed
transfer to the membership;
b. Any
hostile or unsolicited tender
offer for the transfer of more
than twenty percent (20%) of the
assets may NOT be considered if
it does not include all or
substantially all of the system;
c.
Notwithstanding any article,
bylaw, resolution or practice
that has ever been utilized by
this Cooperative to the
contrary, proxy votes, write-in
votes, and absentee ballots may
not be utilized to establish a
quorum for either the board of
directors or the membership, for
consideration or for counting in
any voting of the board of
directors or the membership in
any consideration of a transfer
of all or substantially all of
its property;
d. No hostile
or unsolicited tender offer for
the transfer of all or
substantially all of the assets
of the Cooperative may be
presented for approval to the
membership unless a 180 day
period following the affirmative
two-thirds (2/3) approval of the
board of directors has expired;
e. The term
"board of directors" in this
Article means those directors
who are incumbent board of
directors at the time the offer
is tendered;
f. An offer
for the purchase of all or
substantially all the assets of
the Cooperative must include an
assumption of all contractual
obligations of the Cooperative,
specifically including the total
power requirements contract the
cooperative has with Hoosier
Energy REC, Inc.;
g. The
transfer of all or substantially
all of the assets of the
Cooperative shall be authorized
by a resolution duly adopted at
a meeting of its members duly
called and held where a quorum
was established of fifty percent
(50%) of the members in person
and where the resolution
approving the transfer shall
have received the affirmative
vote of at least fifty percent
(50%) of all the members; and
h. The same
shall be approved by the Indiana
Utility Regulatory Commission.
i. The board
of directors of the Cooperative
shall have full power and
authority, without authorization
by the members, to authorize the
execution and delivery of a
mortgage, or mortgages, or a
deed or deeds of trust of, or
the pledging or encumbering of,
any or all of the property,
assets, rights, privileges,
licenses, franchises and permits
of the Cooperative, whether
acquired or to be acquired and
wherever situated, as well as
the revenues therefrom, for the
purpose of financing the
construction or maintenance of
the Cooperative’s distribution
system and for general plant as
defined in the uniform system of
accounts prescribed by a
regulatory body having
jurisdiction, or if none, by its
primary secured lender, all upon
such terms and conditions as the
board of directors shall
determine, to secure any
indebtedness of the Cooperative
to the United States of America
or any agency or instrumentality
thereof or to any financial
institution.
j. This
Article may not be amended
except upon two thirds (2/3)
affirmative vote of the board of
directors.
ARTICLE
IX
Seal
The corporate
seal of the Cooperative shall
have inscribed thereon the name
of the corporation and the words
"Corporate Seal, State of
Indiana."
ARTICLE X
Financial
Transactions
Section 1.
Contracts
Except as
otherwise provided in these
bylaws, the board may authorize
any officer or officers, agent
or agents to enter into any
contract or execute and deliver
any instrument in the name and
on behalf of the Cooperative,
and such authority may be
general or confined to specific
instances.
Section 2.
Checks, Drafts, Etc.
Also checks,
drafts and other orders for the
payment of money, and all notes,
bonds or other evidences of
indebtedness issued in the name
of the Cooperative shall be
signed and/or countersigned by
such officer or officers, agent
or agents, employee or employees
of the Cooperative and in such
manner as shall from time to
time be determined by resolution
of the board.
Section 3.
Deposits
All funds
except petty cash of the
Cooperative shall be deposited
from time to time to the credit
of the Cooperative in such bank
or banks as the board may
select.
Section 4.
Fiscal Year
The fiscal
year of the Cooperative shall
begin on the first day of
January of each year and shall
end on the thirty-first day of
December of the same year.
ARTICLE XI
Miscellaneous
Section 1.
Membership in Other
Organizations
The
Cooperative shall not become a
member of or purchase stock in
any other organization without
an affirmative vote of the board
members at a duly held meeting,
the notice of which shall
specify that action is to be
taken upon such proposed
membership or stock purchase.
Section 2.
Waiver of Notice
Any member or
board member may waive in
writing any notice of meeting
required to be given by the
bylaws. The attendance of a
member or board member at any
meeting shall constitute a
waiver of notice of such meeting
by such member or board member,
except in case a member or board
member shall attend a meeting
for the express purpose of
objecting to the transaction of
any business on the grounds that
the meeting has not been
lawfully called or convened.
Section 3.
Policies, Rules and Regulations
The board
shall have power to make and
adopt such policies, rules and
regulations, not inconsistent
with law, the Articles of
Incorporation or these bylaws,
as it may deem advisable for the
management of the business and
affairs of the Cooperative.
Section 4.
Accounting System and Reports
The board
shall cause to be established
and maintained a complete
accounting system which, among
other things and subject to
applicable laws and rules and
regulations of the regulatory
body, shall conform to such
accounting system as may from
time to time be designated by
the administrator of the Rural
Utilities Services of the United
States of America. The board
shall also, annually, cause to
be made by a certified public
accountant a full and complete
audit of the accounts, books and
financial condition of the
Cooperative. A report of such
audit shall be submitted to the
members at the next following
annual meeting.
Section 5.
Area Coverage
The board
shall make diligent effort to
see that electric service is
extended to all unserved persons
within the Cooperative’s service
area who (a) desire such service
and (b) meet all reasonable
requirements established by the
Cooperative as a condition of
such service.
Section 6.
Indemnification of Officers,
Directors and Employees
The
Cooperative shall indemnify and
hold harmless any person made,
or threatened to be made, a
party to any action, suit or
proceeding by reason of the fact
that he/she is or was a
director, officer, or employee
of the Cooperative, or of any
other corporation, partnership,
or enterprise for which he/she
served as such at the request of
the Cooperative, against all
expenses actually and reasonably
incurred by him/her in
connection with the defense of
such action, suit or proceeding,
or in connection with any appeal
thereof, except in relation to
matters as to which it shall
finally be adjudged that such
person is liable for negligence
or misconduct in the performance
of his/her duties to the
Cooperative.
The terms
"liability" and "expense" as
used herein shall include, but
shall not be limited to,
attorney fees, costs,
disbursements, amounts of
judgments, penalties, and
amounts paid in settlement by or
on behalf of a director,
officer, employee or agent.
If there is a
final adjudication in the
action, suit or proceeding as to
any misconduct of the director,
officer or employee, then such
adjudication shall be binding
for purposes of this section.
Any such person who has been
successful on the merits or
otherwise, with respect to any
claim, suit, or proceeding as
described herein, shall be
entitled to indemnification as a
matter of right. If, however,
the matter should be settled
prior to any final adjudication
of such issue, then the question
of whether there was negligence
or misconduct shall be
determined by a majority vote of
at least a quorum of the
directors who are unaffected by
self-interest in connection with
the matter in issue. If a quorum
of directors unaffected by
self-interest does not exist,
indemnification may be made upon
receipt of a written opinion
from legal counsel that the
person is entitled to
indemnification as set forth
herein.
In
determining whether negligence
or misconduct has occurred, the
issue shall be whether such
person exercised the same degree
of judgment as a reasonable
person would have exercised
under the circumstances in the
conduct of that person’s own
affairs and whether that person
acted in good faith in what they
reasonably believed to be in the
best interests of the
Cooperative. Consideration may
be given to whether the person
took or omitted to take action
in reliance of advice of legal
counsel for the Cooperative or
upon statements made for
information furnished by
employees or agents of the
Cooperative which that person
had reasonable grounds to
believe.
If several
claims, issues, or matters of
action are involved, any such
person may be entitled to
indemnification, as to some
matters even though that person
is not entitled as to other
matters.
The
Cooperative may advance expenses
to or, where appropriate, may at
its expense undertake the
defense of any such person upon
receipt of an undertaking for
repayment by or on behalf of the
person if it should ultimately
be determined that that person
is not entitled to
indemnification hereunder.
The
provisions of this section shall
be applicable to claims,
actions, suits, or proceedings
made or commenced after the
adoption hereof, whether arising
from acts of omissions to acts
during, before, or after the
date of adoption.
The rights of
indemnification provided
hereunder shall be in addition
to any rights to which any
person concerned may otherwise
be entitled by contract or as a
matter of law and shall insure
to the benefit of the heirs or
personal representative of such
person.
The
Cooperative may purchase and
maintain insurance on behalf of
any person who is or was a
director, officer, employee or
agent of the Cooperative, or is
or was serving at the request of
the Cooperative as a director,
officer, employee, or agent of
another corporation, partnership
or enterprise, against any
liability asserted against a
person and incurred by a person
in any such capacity or arising
out of a person’s status as
such, whether or not the
cooperative would have the power
to indemnify a person against
liability under the provisions
of this section or otherwise.
ARTICLE XII
Amendments
Unless otherwise provided
within these bylaws, these
bylaws may be altered, amended
or repealed by a majority vote
of the board of directors at any
regular or special meeting,
provided the notice of such
meeting shall have contained a
copy of the proposed alteration,
amendment or repeal.